Event childcare Guides & FAQs
1 Initial Enquiry & Consultation
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Type of event (corporate, conference, film set, wedding, private event)
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Location and venue logistics
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Number and ages of children
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Schedule and timings
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Any specific requirements (VIP care, themed experiences, etc.)
👉 This allows us to design a childcare solution tailored specifically to you.
We start by understanding your event in detail.
We’ll discuss:
3. Pre-Event Coordination
Once confirmed, we handle all the preparation.
This includes:
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Liaising with your venue or production team
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Completing risk assessments
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Finalising logistics and setup requirements
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Preparing registration and parent communication (if required)
👉 You don’t need to manage multiple moving parts — we take care of it.
2. Bespoke Proposal & Planning
Following your consultation, we create a custom childcare plan.
This includes:
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Recommended childcare setup (crèche, mobile, VIP, etc.)
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Staffing ratios and team structure
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Equipment and activity planning
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Timings and operational flow
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Clear pricing
Everything is designed to align with your event and audience
4. Setup & On-Site Delivery
On the day, our team arrives early to set up a safe, engaging childcare environment.
Depending on your event, this may include:
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Dedicated childcare rooms or zones
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Mobile setups for flexible locations
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Quiet/rest areas
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Activity and play stations
We ensure everything is ready before guests or crew arrive.
We operate a secure and professional check-in process.
Planning an event, production or celebration?
Let us create a childcare solution that works seamlessly for you.
Process and workflow for Event childcare
HOW IT WORKS
A Simple, Seamless Process from Enquiry to Delivery
At Event Childcare Group, we provide a fully managed, end-to-end childcare service — designed to integrate effortlessly into your event, production, or celebration.
Here’s exactly what to expect:
Guides and resources
10 Million Insurance coverage
June 2026
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Safeguarding
June 2026
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